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1. What goes into the General Assessment?

The General Assessment is paid by all members of the Association. The expense categories that make up this assessment include:

• Administrative
  • Management Fees
  • Legal Expenses
  • Insurance
• Maintenance and Operations of Common Area
  • Common Area Electricity
  • Grounds Maintenance and Upkeep
  • Snow Removal for Recreation Sites and Sidewalks/Pathways
  • General Repairs to Common Area
• General Common Reserves
  • Reserve Contribution and Expenses Related to Common Area
• Programs
  • Newsletter
• Public Relations

  • Annual Meeting Incentives

• Unbudgeted Expenses
  • Operating Contingency
  • Pool Expenses
  • Community Center Expenses
  • Facilities Keys and Passes
  • Facilities Utilities
  • Pool Contract
  • Recreation Reserves
• Capital Expenses

2. What goes into the Recreation Assessment?

The Recreation Assessment is paid by most members of the Association, the expense categories that make up this assessment include:

• Pool Expenses
• Community Center Expenses
• Facilities Keys and Passes
• Facilities Utilities
• Pool Contract
• Recreation Reserves

3. What goes into each of the Limited Expense Assessments?

The limited assessments are only paid for by the sections that take advantage of those activities.  For example, a single-family home on a VDOT street only pays for trash removal.  A single-family on a Cascades private street pays for trash removal, snow removal, and a reserve contribution.  A townhouse would pay for trash removal, snow removal, a reserve contribution, and an additional landscaping expense.

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1. What is a "management company," what do they do, and how do I reach them?

A management company is contracted by the Board of Directors to provide such services as the collection of assessments, supervision of subcontractors, obtaining bids for subcontracted services, providing financial statements and collection reports, as well as a general clearinghouse for problem-solving, communications with homeowners and the Board of Directors and to serve in an advisor capacity. The management company reports directly to the Board and all decisions are made by a majority vote of the Board of Directors. 

Contact the Management Company

2. What is a homeowner's association?

It is a non-profit corporation registered with the State and managed by a duly elected Board of Directors. Its purpose is to maintain all common areas and to govern the community in accordance with the provision of the legal documents: CC&Rs, Bylaws, and Articles of Incorporation. The governing legal documents for the association may be viewed on the Governing Documents & Resolutions page. The corporation is financially supported by all members of the homeowners association. Membership is both automatic and mandatory.

3. What are the Covenants, Conditions and Restrictions (CC&Rs)?

The Covenants, Conditions and Restrictions (CC&Rs) are the governing legal documents that set up the guidelines for the operation of the planned community as a non-profit corporation. The CC&Rs were recorded by the County recorder's office of the County in which the property is located and are included in the title to your property. Failure to abide by the CC&Rs may result in a fine to a homeowner by the Association

4. What are the Bylaws?

The Bylaws are the guidelines for the operation of the non-profit corporation. The Bylaws define the duties of the various offices of the Board of Directors, the terms of the Directors, the membership's voting rights, required meetings and notices of meetings, and the principal office of the Association, as well as other specific items that are necessary to run the Association as a business. 

5. What is the Board of Directors?

The Homeowner's Association again is a corporation and therefore a governing body that is required to oversee its business. The Board of Directors is elected by the homeowners, or as otherwise specified in the bylaws. 

6. Are there any other rules?

Most associations have developed Rules and Regulations as provided for in the CC&Rs and adopted by the Board of Directors. Rules are established to provide direction to the homeowners for common courtesies with regard to parking, vehicles, pets and pool use hours, etc. In addition, your Association will adopt Architectural Guidelines with procedures for submitting requests to make exterior changes to your home. Such changes may include patio covers, decks, landscaping, exterior color changes, or extensive interior changes and additions. These rules and guidelines are set up to maintain the aesthetic value and integrity of the community on behalf of all owners, and hopefully, protect the market value of your investment as well. Violations of these rules may result in action by the Board of Directors and a fine. In addition, if you proceed with an exterior improvement or change, without the written approval of the Board of Directors, or Architectural Committee, as applicable, you will be required to remove or correct the alteration and/or be fined for the violation. 

7. If I am having a problem with a neighbor for a violation of the Policies and Guidelines, what can I do?

If residents cannot resolve a situation between themselves, then turn to your Association. Should you have a situation that does not appear to be resolved through neighborly means, and you are willing to actively participate in the enforcement provided by the Policies and Guidelines, you may complete a Covenant Violation form online. The Violation form may be found within the Management Office page on this site. If the situation is deemed in violation of the Policies and Guidelines, the Board of Directors will institute the enforcement policy. Your continued assistance may be required.

8. Are Board Meetings open to all residents? If so, where and when are they held?

Yes. Notice of the time and place of any regular board meeting will be noted in the community newsletter or accessed online on the Calendar page.

9. If I want to serve on a committee, how do I find out what committees are active and how I can get involved?

The Committees page will inform you of the status of current committees organized and committee contact information. If you are interested in volunteering, please contact the committee chair.

10. What is my assessment?

The assessment is the periodic amount due from each homeowner to cover multiple operating expenses such as common areas, amenities, trash collection and provide for reserve funds for replacement of common facilities in future years. Your assessments are due on the first of the month of each quarter. Statements will be sent for assessments as a reminder of the amount due.

11. How is the amount of my assessment determined?

The Department of Real Estate typically requires an initial budget from the developer for each community that a developer proposes to build. This budget is set upon specific guidelines for utilities, landscaping, administration, etc. Reserve funds are monies set aside for future expenses due to the life expectancy of certain items: lighting, street resurfacing, pool equipment, etc. These amounts are then divided by the number of units built in a given phase of the development. Subsequent budgets are developed by the Board of Directors and adjusted periodically to meet anticipated expenses.

12. Will my assessment go up?

There is no concrete answer to this. Typically the Civil Code provides for annual increases, but not to exceed 20 percent per year without the vote of the membership. The Board of Directors may approve an increased budget, increasing your assessment up to this percentage in order to cover increased costs of operating and maintaining the common area and sufficient reserve funds.

13. What happens if I don't pay my assessment?

The maintenance and management services incurred by the Association are dependent upon timely receipt of the assessments due from each homeowner. Late payments will result in a late charge as assessments are due on the first of the month. In addition, the Covenants, Conditions, and Restrictions allow the Association to charge late charges and interest and proceed with a lien on your property, or foreclosure proceeding for nonpayment of assessments.